The Procurement Module in Avrios is designed to streamline, organize, and simplify the vehicle procurement process for fleet managers. It serves as a centralized hub for managing all procurements, from the initial request to vehicle handover, ensuring full visibility and reducing administrative work.
Fleet procurement involves multiple stakeholders, contracts, documents, and deadlines. Avrios helps you track, automate, and optimize each step, reducing the risk of missing key milestones and making the entire process more efficient and transparent.
🎯 Key Benefits for Fleet Managers
Full visibility – Track all steps of your vehicle procurements in one place
Stay organized – Keep all procurement-related communication, documents, and approvals centralized in one easy-to-access location.
Save time with automation – Reduce manual tracking by automatically capturing offer details, contracts, and financing data.
Compare offers easily – Get a clear overview of vehicle offers and choose the best option based on cost and conditions.
Proactive alerts & notifications – Never miss an important procurement task with automated reminders for unread messages, overdue tasks, or upcoming deadlines.
Seamless integration into Avrios vehicle data – Once a vehicle is procured, its details are automatically transferred into your fleet records.
What can I do with the Procurement Module?
1️⃣ Manage all vehicle procurements in one place
See a full overview of all ongoing and past procurements.
Use filters and sorting options to quickly find relevant procurements.
Track each procurement’s status from request to delivery.
2️⃣ Easily compare and manage offers
Send direct offer requests to suppliers, leasing companies, and dealerships.
Automate offer processing by extracting relevant data from emails and PDFs automatically.
Compare costs, financing terms, and conditions to select the best option.
3️⃣ Automate and streamline procurement tasks
Use task lists & templates to ensure every procurement follows a structured process.
Set up alerts for overdue tasks, ensuring nothing is missed.
Automate the import of financing data and contract details into your fleet system.
4️⃣ Centralized communication & document management
Manage all supplier and leasing company communications in one place.
Automatically store any procurement documents within the procurement file.
Link all relevant procurement documents directly to fleet records.
5️⃣ Keep control over procurement costs
View detailed financing information for each procurement.
Compare old vs. new vehicle costs to make cost-effective decisions.
Forecast upcoming financing expenses to manage fleet budgets efficiently.
📌 Next Steps
Now that you understand what the Procurement Module is and how it benefits your fleet, here’s what you can do next:
If you have any questions, check out our FAQ section or contact Avrios Support for assistance. 🚀