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Overview: Procurement in Avrios
Overview: Procurement in Avrios
Bledar Syla avatar
Written by Bledar Syla
Updated over a week ago

With the procurement file integrated in Avrios, vehicle orders become child's play.

  • Overview: All procurement data, including all e-mails, are in one procurement file

  • Automation: Offer & contract data are automatically read out for you

  • Perfect interaction with the vehicle file: If the vehicle is on site, all procurement documents are automatically transferred to the vehicle file


How the procurement file works

All e-mails in one place

You can communicate directly from the procurement file with all parties involved (driver, dealership, leasing, driver's supervisor, insurance broker, etc.), the recipient's email address is sufficient for this. The recipients receive an email and can reply to it normally, you in turn see the replies directly in Avrios.


Offers & contracts automatically extracted

Avrios automatically detects offers & contracts in attachments of the emails and extracts the corresponding data for you. You see all offers in an overview on one page and can confirm the order to the corresponding provider with one click.


Financing data, documents & registration data automatically transferred

Financing data (leasing contract data, etc.), all incoming and outgoing documents from the e-mail traffic as well as the vehicle registration data are automatically transferred to the vehicle file for you by Avrios.

Frequently asked questions

  • Does the procurement file also work for procurements initiated by the driver/another person?

Yes! Each company receives a personal procurement email, all messages to this email are displayed in Avrios and can be filed to an existing or new procurement. We are happy to help you with this, just contact our support.

  • Does the procurement file work with all lessors/car dealerships and brands?

Yes! The only requirement is that your dealership or leasing company can deliver the quotes and contracts via email. Simply share your personal Avrios procurement email with your dealership/leasing and all quotes will automatically flow into Avrios.

  • Do I need to adjust my internal processes to use the procurement file?

Most likely not. Dozens of our customers already use the procurement file without any process adjustments. We would be happy to support you in taking advantage of the procurement file in Avrios without having to change your processes. Just contact our support team!

  • Can I create templates for messages?

Of course, you can. Create templates for leasing orders, configuration requests or vehicle policy once in Avrios and you will save a lot of typing.

  • Where can I find my personal procurement e-mail?

You can see your personal procurement email in the "Procurements" file at the top (right next to "+ Add"). Alternatively, our support can also provide you with your personal procurement email, please feel free to contact us!

Avrios automatically transfers all important data to the vehicle file

Ready to place your first vehicle order through Avrios?

We have created a simple step-by-step guide for you: Get started with procurement in Avrios

Or you can simply create your first procurement right away: Create procurement in Avrios

Don't worry, you can't do anything wrong and created procurement can be deleted at any time. If you need help you can contact us at any time.

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