Optimal mileage in your fleet, let's go! The mileage monitoring report helps you identify potential savings in existing leasing contracts today. Stop listening to your gut feeling. The report shows you exactly whether planned mileages can be met.
A forecast of how the mileage will develop if the vehicles continue to be used in the same way as they have been used over the last 24 months. Ensure that the contracts stay on track and easily avoid costs for excess or reduced mileage. The savings potential is calculated automatically based on the information from the leasing contracts.
Vehicle is "on course"
If additional kilometers are within the additional kilometer allowance, the vehicle appears green, i.e. it is on course. A vehicle appears on course if the under-kilometers are within the maximum compensated under-kilometers. There is no potential for savings, the contracts are appropriately negotiated in terms of mileage.
Vehicles with excess or short mileage
The savings potential for excess mileage is calculated by multiplying the expected excess or short mileage (extrapolated) by the cost per KM. Savings potential for under-kilometers is equal to the credit you should receive if there is no maximum reimbursed under-KM limit. It is the difference between the sum of all under-KM multiplied by the amount of the credit, minus the actual credit (usually limited to 10,000 KM).
Quickly identify potential savings per contract and vehicle category
Keep all mileages under control
"Mileage monitoring" as a central interface in Avrios.
Mileage monitoring is essential for monitoring your fleet. Several paths lead to this report.
From the Vehicle Overview: In the Key Figures section In the Vehicle File, you will find a direct link to the Mileage Monitoring Report.
In the "Leasing" section of the fleet dashboard: You can go directly to the vehicles with "Under Mileage", to the vehicles "on track", and to the vehicles with "Excess Mileage". Click on the "Show list" link in each case and start your detailed analysis. This allows you to identify outliers directly.
Filter options of the report
The filter options above will help you to select exactly the right vehicles for e.g. a specific location, department in your company, manufacturer, model etc. The mileage monitoring report can be filtered by the usual vehicle master data as well as by fields specific to mileage monitoring.
Description of specific filters:
Useful life (months): the number of months since the lease start date. This is helpful for filtering out newer vehicles for which a mileage projection is still too early
Potential savings: how much you could potentially save if you had more accurate mileage in the contract
Excess mileage (extrapolated): the difference between the expected KM at the end of the contract and the contractual mileage.
Advance. KM at end of contract: the estimated number of KM (mileage) of the vehicle at the end of the contract (end date of the lease). Calculated based on the total mileage in the last year.
Projected lease utilization: the described status of the mileage at the end of the contract; either "excess mileage", "short mileage", "on track", or "estimate not available due to missing data"
Projection error (reason): the reason (missing data) why Avrios cannot calculate the excess / short mileage or the potential savings
Current mileage (date): the date of the last mileage. Used to calculate the average KM / day in period of last 365 days and the remaining days until the end of the leasing contract
How does the calculation work?
The Mileage Monitoring report contains two important pieces of information: the extrapolated excess (or shortfall) kilometers at the end of the contract and the potential savings calculated, based on their cost.
1. How are the projected KM at the end of the contract calculated?
Avrios calculates the expected KM at the end of the contract as follows:
The difference between the last mileage and the first mileage within the last 365 days, divided by the number of days gives the average KM per day.
The number of days between the last mileage and the end of the contract multiplied by the average KM per day gives the forecast of how many KM will be driven until the end of the contract.
The last mileage plus the KM that will be driven until the end of the contract gives the expected number of KM at the end of the contract.
The difference between the expected KM at the end of the contract and the contractual KM mileage results in the extra kilometers/less kilometers (extrapolated).
You can also export this data directly to Excel if you want to check the calculation on your own.
2) How is the savings potential calculated?
The savings potential is calculated based on the leasing contract. Here the fields from the contracts stored in Avrios under "Less kilometers" and "More kilometers" are taken into account. Please make sure to maintain these fields in Avrios. If you have a lot of missing data you can contact us in live chat. We would like to support you in fixing data gaps so that you can fully focus on cost optimization in Avrios.
