You want to add a new user but are unsure which access level is the right one?
Overview of Access Levels
Access Level | Access to | Edit data |
Administrator | Everything, including system settings | ✅ Yes |
Read & Write | Everything except system settings | ✅ Yes |
Read Only | Everything except system settings | ❌ No |
Custom | Master Data (Vehicles, Drivers, Fuel Cards, Suppliers), Tasks.
| individually configurable |
The “Custom” Access Level in Detail
The Custom permission level is ideal for employees who do not require full access to Avrios. It ensures that users can work strictly within the areas relevant to their responsibilities — no more and no less.
Default Visible Menu Areas
Users with the Custom access level will always see the following areas:
Master Data (Vehicles, Drivers, Fuel Cards, Suppliers)
Tasks
Because Master Data and Tasks are core components of Avrios, they cannot be completely separated from the rest of the fleet management system. Therefore, they represent the minimum visible scope within this access level. For both areas, it can be defined whether users:
have Read Only access, or
are allowed to Edit.
Individually Configurable Areas
In addition, access rights can be configured individually for the following areas:
Pools
Fine Management
For each area, one of the following permission levels can be assigned:
No Access
Read Only
Can Edit
💡 Note: User permissions are continuously being developed and expanded. Our goal is to make Avrios as open or as restrictive as your organization requires. Additional areas will be added to the customizable permissions over time.
Use Case Example: Managing Pool Vehicles
Use Case Example: Managing Pool Vehicles
A typical use case for the Custom access level is managing pool vehicles. This role is ideal for employees who:
Coordinate pool bookings
Assign vehicles
Hand out and collect keys
Check vehicle availability
At the same time, these users usually do not need full access to the entire fleet management system.
Typical Permission Configuration
For this scenario, the following configuration is recommended:
Pools: Can Edit
Master Data & Tasks: Read Only
All other areas: No Access
This allows employees to carry out all operational tasks related to pool vehicles without being able to modify master data or access unrelated areas.
Comparison: “Custom” vs. “Read & Write”
Compared to the Read & Write permission level, access with Custom is clearly restricted:
Custom (without Master Data editing)
Read & Write
While Read & Write provides broad access to fleet management functions, Custom allows targeted access to specific areas — aligned with the user’s role within the organization.