💡 What can you do in this section?
The Offers & Contracts area of the Avrios Procurement Module lets you:
Upload and compare offer and contract documents in a structured format
Review and edit automatically extracted data, in case fields are missing or incorrectly recognized
Request approvals from managers or other departments before accepting an offer and placing an order
Link contracts to vehicles, so that monthly leasing or financing costs are automatically factored in – enabling transparent TCO (Total Cost of Ownership) tracking
📥 How do offers & contracts enter the system?
There are two easy ways to add documents to a procurement:
1. Via conversations
When a document is received via email (e.g. in a supplier conversation), Avrios automatically detects the attachment and extracts the relevant data.
2. Manual upload
Use the “Add Offer” or “Upload Contract” button to upload PDFs directly to a procurement. The content is scanned and extracted automatically.
🧠 What kind of data is extracted?
The system typically recognizes:
Type of financing (e.g. leasing, purchase, long-term rental)
Supplier / contract partner
Manufacturer & vehicle model
Price or leasing rate (including components such as maintenance or tires)
Contract term & maximum mileage
Offer date
Over-/under-mileage charges
📝 All extracted data can be manually reviewed and adjusted – especially if the document format is incomplete or non-standard.
Additional key features
Compare multiple offers to select the most cost-effective and operationally sound option
Mark offers as “rejected” to keep your view organized
Set the status to “accepted” once an offer is approved
Trigger the approval process with just a few clicks when manager or stakeholder confirmation is needed
🚀 Summary
Avrios gives you full control over your offer and contract workflows – from intelligent document recognition to approval and cost tracking. This allows you to make well-informed decisions based on clear, comparable data.
📌 Next steps
🔹 Upload a new offer or forward one via email
🔹 Review and adjust extracted data if needed
🔹 Use the approval workflow to secure decisions with confidence