🧠 Why use approvals?
The Avrios approval process helps you involve the right people before committing to a vehicle order – such as:
The future driver, to confirm the vehicle details
Supervisors, to ensure compliance with budgets and policies
Other departments like Procurement or Finance, if additional checks are required
This helps avoid ordering mistakes, brings clarity, and creates a structured decision-making process.
🔄 Turning an offer into an approval request
Once an offer has been created or automatically extracted, you can start an approval workflow directly from the “Approvals” tab:
Select the offer you want to have approved
Click on “Start approval”
Add one or more reviewers (1 to n people possible)
Optionally, include context such as driver name, department, or cost center
📊 What happens in the approval workflow?
Each reviewer receives an email with offer details and the attached PDF
The approval status is visible at all times (e.g. “In Progress”, “Approved”, “Cancelled”)
Automatic reminders are sent if no response is received after a few days
All comments and approval history are documented in the system
📎 What offer data is included?
The following information is automatically transferred into the approval request:
Vehicle model
Supplier
Offer type (e.g. leasing or purchase)
Monthly rate or purchase price
Duration and mileage (if available)
The original offer document as a PDF attachment
🚀 Summary
The approval process in Avrios gives you confidence in your procurement decisions.
You gather all necessary approvals – without lengthy email chains – and track everything in one place for full transparency.
📌 Next steps
🔹 Open an offer and initiate a new approval
🔹 Assign one or more reviewers
🔹 Track progress and follow up if needed