📥 How does automatic extraction work?
Whenever an offer or contract document is added to a procurement – either:
via an incoming email conversation, or
by manually clicking “Add Offer” or “Add Contract”,
Avrios automatically scans and analyzes the content. Using smart text recognition and data logic, the system identifies key fields and displays them in a structured format.
🧾 What information is detected?
The system typically extracts the following data:
Type of financing (e.g. leasing, purchase, long-term rental)
Contract partner / supplier
Manufacturer and vehicle model
Purchase price or leasing rate
Term & maximum mileage
Offer date
For leasing offers specifically:
Monthly leasing rate
Rate components (e.g. maintenance, tires)
Contract duration (in months)
Max. mileage
Over-/under-mileage charges
✅ Benefits of automatic extraction
Time-saving: No need to manually copy values – even for complex or multiple offers
Consistency: Standardized data makes it easier to compare offers
Fewer errors: Reduces typos and data entry mistakes
Better decisions: Clear, comparable data helps you choose the best offer with confidence
✏️ What if data is missing or incorrect?
Avrios flags fields that couldn’t be read reliably – for example, due to poor formatting or missing values.
You can always:
Review and confirm extracted values
Edit or correct them
Add missing details manually
🔄 What happens after extraction?
The extracted data appears directly in the “Offers” or “Contracts” tab of the procurement
The original PDF is stored as a reference
You can now:
Compare offers side-by-side
Accept an offer
Or create a financing contract with costs linked to the vehicle for TCO tracking
🖼️ Example view
📌 Next steps
🔹 Upload an offer or contract and test the automatic extraction
🔹 Edit the extracted data as needed